Meadow & Form keeps accounts, payroll and VAT for small limited companies, partnerships and sole traders. You get one named accountant, a fixed monthly fee, and dates agreed before the work starts — never a scramble the week a return is due.
Every engagement is built around these windows. You will know which one is open, what has to reach us, and how long we hold the file before it goes back to you for approval.
We reconcile the bank feed, clear suspense items and query anything unmatched, then run payroll and send payslips before the pay date. Bank statements and any paper receipts reach us by the fifth working day.
We prepare the return, flag anything that looks misposted and walk you through it on a 30-minute call before submission. We hold the draft for two working days so you can confirm late invoices.
The one meeting that changes your outcome rather than reporting it: expected profit, planned purchases, dividend and salary mix, and anything worth bringing forward or deferring while there is still time to act.
Draft accounts within four weeks of a complete records handover, then a review call, then filing once you approve. Nothing is submitted in your name without written sign-off from you.
Final submissions for the closing tax year, employee year-end summaries, and updated tax codes and thresholds applied before the first pay run of the new year.
We ask for personal income details in September so returns are drafted and any payment figure is known months ahead of the deadline, not days before it.
Each engagement letter names your windows and the handover dates that go with them. If a date is going to slip on our side, you hear it from us first.
Most clients take the first four. Add the others when the business needs them — we re-scope the fee rather than invoice surprises.
Statutory accounts prepared from your records, with a plain-language summary of what the numbers say about the year.
We keep the ledger current instead of rebuilding it in one long stretch after the year closes.
Run for teams from one director upwards, including directors' salaries set alongside dividend planning.
Scheme checks as well as returns — the right scheme is often worth more than the filing itself.
For directors, sole traders and landlords whose personal position follows from the business.
For owners making hiring, pricing or borrowing decisions who need numbers between year ends.
Switching accountants takes about an hour of your time. Here is the whole sequence, including the part most people worry about.
Thirty minutes on your structure, records, deadlines and what has been frustrating you. We say plainly whether we are the right practice for it.
You get a written scope, the monthly fee it carries, and the calendar windows that apply to you. Nothing starts until you accept it.
We write to your previous accountant for records and register as your agent. You send whatever you hold — a shoebox is a starting point, not a problem.
We work the first period, tell you what we found and fixed, then settle into the calendar with a standing quarterly call.
A small practice works best when the fit is honest. Read both columns before booking a call.
Not sure which column you sit in? Say so in the enquiry and we will tell you on the call, at no cost either way.
Start an enquiryThe six that come up on nearly every discovery call.
Mid-year is usually fine and often better — it means we see the current period while it is still fixable. We pick up from your last completed accounts, request the working papers we need, and agree who is finishing any return already in progress so nothing falls between the two practices.
Very common, and it is the first thing we sort out. We agree a catch-up period as a one-off piece of work with its own fixed price, separate from the monthly fee, so you know the cost of getting current before we begin. Scanned images, spreadsheets and bags of receipts are all workable.
It is based on scope: which lanes you take, transaction volume, number of people on payroll and whether personal returns are included. We review it once a year, and mid-year only if scope genuinely changes — you take on staff, register for VAT, add an entity. Work outside the scope is quoted before we start it, never added afterwards.
One named accountant owns your file and attends your calls, supported by the bookkeeping team for reconciliation work. You are not routed through a general inbox, and you are told in advance if your named contact is on leave during one of your windows.
We chase once, then tell you exactly what the delay costs in terms of the filing date and any interest or penalty exposure, so it is a decision rather than a surprise. If a statutory deadline is genuinely at risk we say so in writing while there is still time to act.
One month's notice, no exit fee. We release your records and respond to your new accountant's professional clearance request promptly. Your data belongs to you, and we would rather you left cleanly than stayed reluctantly.
Enough detail to make the first call useful. We reply with two or three suggested times and a short note on what to have to hand.